Member Reference Guide
Huntington Senior Citizens Golf Club (HSCGC)
This Reference Guide summarizes the information needed by members to fully participate in the activities of the club. Text shown in bold blue text are web pages where additional information is available on the club's web Site.
Definitions used in this guide
GHIN - Golf Handicap and Information Network, run by USGA
Medal Play - a golf match where the winner is the team with the fewest number of strokes taken during the round.
Match Play - a golf match where the winner is the team with the highest number of holes won during the round.
Gross Score - actual number of strokes, including penalties
Net Score - Gross score minus the handicap strokes
Club Web Site
The club maintains a web site for its members, providing weekly tee time listings, tournament schedules, descriptions and results, and detailed information on club activities and procedures.
The web site address is: http://seniorhuntingtongolf.org
The Club's active season follows the active season of the Metropolitan Golf Association (April 1 through November 14).
Two general membership meetings are held each year, one in the Spring and one in the Fall. Attendance at the meetings is encouraged. At the spring meeting, handouts are provided with members names and contact information as well as a schedule of weekly tournaments. At the fall meeting, a luncheon is followed by an awards ceremony where prizes are awarded.
Maintaining Membership Status
In order to maintain membership status, every golfer must:
- pay the yearly dues on time
- play & report a minimum of 7 rounds at Crab Meadow during the Club Season.
Reserved Tee Times
The Club has a reserved block of tee times with the Crab Meadow Golf Course on Thursday mornings and assigns these tee times to members who have submitted tee time requests. The assigned tee times are posted on the bulletin board at Crab Meadow and on the web site. See Tee Time Reservation Process section below.
During the season, the club runs a tournament every week for the members as well as various Championship tournaments. Token money prizes are awarded at the end of the season for the weekly tournament's first, second and third place finishers. If you are playing in a Tournament, you must play the round at Crab Meadow with at least one other member of the club. See Tournaments section below.
Handicaps and Score Reporting
The Club uses the USGA handicap system (GHIN) to provide handicaps for its members. You must report scores either at the course or online. Handicaps are provided for ladies for the Silver tees and for men, both White and Silver tees. Men must be 80 years or older to use the Silver tees. See Handicap and Scorecard section below.
Pace of Play
All members are encouraged to read and follow the suggestions in Pace of Play Section below.
Tee Time Reservation Process
To get a reserved tee time for Thursday morning play, a member must submit a Tee Time Request (TTR) either from the Web-site or on a paper form at Crab Meadow.
Paper Tee Time Request
At the HSGC Bulletin Board, just outside the Pro Shop at Crab Meadow, complete a Request Card (found in Box 1) by Monday morning for the following week’s Thursday play and put the completed Request Card into Box 2. You may sign up for 1 to 4 players. Indicate up to 3 choice preferences for tee times, i.e., 1st, 2nd, and 3rd, in the tee time blanks.
Web-site Tee Time Request
Complete the form on the Tee Time Request page on the Club's web-site.
The Scheduler will pick the paper TTRs around noon on Monday morning and generate a Preliminary Schedule for the next week's Thursday play. Requests are processed using a random method after applying preferences for foursomes, those competing in club championships, and those who contribute materially to the operation of the club, not necessarily in that order. The new schedule, which has assigned tee times and a standby list, will be posted on the web site (Preliminary Tee Time Schedule) and on the bulletin board at Crab Meadow by Thursday morning.
Generally, we receive requests for more tee times than the club has available, so the best way to improve your chances of getting a tee time is to put in a request for a foursome. When cancellations are received, members on the Standby list get priority.
Once the schedule is posted, ALL changes or modifications MUST be made through the Facilitators (see below) or via the Change Request Form on the web site's Preliminary Tee Time Schedule page. A facilitator change request must be confirmed by actual conversation or confirming e-mail from the facilitator.
Changes can be made via the facilitators up until 7:00P.M. of the Monday night before the play date, but bear in mind, that Monday evening changes need personal contact and confirmation by phone or e-mail.
On Monday evening of the play week, at 7:00PM, the schedule is posted on the Website Final Tee Time Schedule page and is faxed to the golf course and all unassigned slots are relinquished for open golf. At this point, the only action that can be accommodated is a cancellation with the Pro Shop at Crab Meadow.
The Final Tee Time Schedule is posted on the Bulletin Board at Crab Meadow on the Tuesday prior to the play date.
If you cannot play but have a confirmed replacement (must be a Club Member), you should not cancel. The replacement just has to show up on Thursday at the scheduled time.
Crab Meadow Pro Shop - (631)757-8800 Ext.11
Ken Foret (631)757-0428 Kaforet1@verizon.net
Scott Bearce (631)424-9852 firstname.lastname@example.org
Dennis Gallagher (631)757-3091 email@example.com
The 27 weekly tournaments listed in the Tournament Schedule consist of 10 different events involving 1 to 4 players. Members may play the round any day within the period (Tuesday through Friday) defined in the schedule for that event, providing the following requirements are met:
1) the round is played in the accompaniment of another member
2) the minimum number of team members defined in the tournament description play the round together.
3) you must sign up on the tournament sheet in the clubhouse prior to playing and enter your score on this sheet after the round.
4) you must submit a valid tournament scorecard for each event being played. (see Handicaps and Scorecards section below)
5) caddies are prohibited.
1) A weekly tournament must have a minimum of 4 valid member/team entries to be considered a complete tournament eligible for prize distribution.
2) A description and sample scorecard for each event may be found on the website under the Site Map tab.
3) Weekly tournaments are open to all club members. The nine 18 Hole Medal /100% Handicap tournaments are separated into Men Only and Ladies Only competitions, with separate men's and ladies' prizes.
Club Championship Events
The Club Championship events listed in the Tournament Schedule include the President’s Cup, Club Doubles Championship, Club Championship (Men), Super Senior Championship, and Club Championship (Ladies).
CHAMPIONSHIP EVENT DETAILS
Flight A- Open to all members;
Qualify Round – 18 Hole Medal, 100% Hcp; Tees- Men-W, Ladies-S;
Champ Rounds- Match Play, 100% Hcp, Tees- Men-W, Ladies-S
Flight B- Open to all members 80 & over(SS);
Qualify Round – 18 Hole Medal, 100% Hcp; Tees- S;
Champ Rounds- Match Play, 100% Hcp, Tees-S
CLUB DOUBLES - Open to all members;
Qualify Round and Champ Rounds- 2Ball-Best Ball 100% Hcp;
Tees:Ladies and SuperSenior -S, Other Men-W.
CLUB CHAMP (Men)-Open to all Men;
Qualify Round -18 Hole Medal, 0%Hcp, Tees- W;
Champ Rounds- Match Play, 0% Hcp;Tees-W.
SUPER SENIOR CHAMP- Open to all 80 or older;
Qualify Round-18 Hole Medal, 100%Hcp, Tees- S;
Champ Rounds- Match Play, 100% Hcp;Tees-S.
CLUB CHAMP (Ladies)- Open to all ladies;
Sign-up Required, No Qualify Round;
Champ Rounds - Match Play, 100% Hcp, Tees- S
1) Member must sign up before playing, then play and submit a scorecard for one (1) qualifying round during the qualifying period defined in the Tournament schedule. Qualifying round is used to determine Championship Round participants and bracket seeding
2) Championship rounds are organized as a single elimination bracket format. Participants must play all rounds from the tees used in their qualifying round.
3) Separate President’s Cup Championships will be awarded for winners of the individual flights. Flight A is open to all members, however, men must play from the white tees. Flight B is open to Super Seniors only, i.e., members who are 80 or older. A member may qualify for only one flight and must play the tournament under the rules of that flight.
4) For all Championship Events, a minimum of 4 entrants is required for a tournament/flight to be held.
Rules for Championship Events
1) All Championship final matches, except for the Doubles Championship, will be played/observed in a group consisting of the two competitors, each of which will be accompanied during the round by one of the two "Officials" (Referee and Observer) selected by the Tournament Chairman.
2) Caddies are prohibited.
3) Spectators are considered "outside agencies" according to the Rules of Golf and may not provide assistance or advice to the competitors.
4) Brackets are determined and matches are scheduled by the tournament coordinator.
5) Brackets are posted on the bulletin board at Crab Meadow and on the web site.
6) All Championship matches are played using Match Play rules. A participant in a Championship Match play event cannot submit a scorecard using the match play score for the club's weekly medal play event.
7) Scorecards for Championship qualifying and tournament rounds must be marked with the name of the Championship Event, e.g. "SUPER SENIOR QUALIFYING ROUND" or "PRESIDENT’S CUP MATCH".
Handicaps and Scorecards
A valid scorecard must conform to the sample scorecard for that event, including:
- Name of tournament and event #
- Indicate male (M) or female (F)
- Surname of each player, with First Initial
- Current posted/adjusted handicap for the tees being played
- Indication (for Men only), if Silver Tees were used
- Signed by the member acting as the Scorer
- Attested to by a second member from the group that played the round
- Date Played
- Actual Gross score for each hole (no estimates or maximums), for each player
Sample scorecard and description are posted on the bulletin board at Crab Meadow and on the website by clicking on any tournament name in the list above the actual Tournament Schedule.
Handicaps - General
The Huntington Senior Citizens Golf Club (“the Club”) participates in the USGA Handicap system (GHIN) through it's affiliation with the Metropolitan Golf Association (MGA) and provides and posts updated handicaps for all members twice a month.
Using the Handicap
During club handicap competitions, players enter their Adjusted Handicaps on the scorecard and then subtract handicap strokes from their gross scores to arrive at net scores. Higher handicap players subtract more strokes than lower handicap players, resulting in closer competition.
Calculating your Adjusted Handicap
The process of determining your Adjusted Handicap for an event consists of the following 3 steps:
Step 1 - determine your Posted Handicap for the tees being played (this is found on the Handicap Sheets posted on the Bulletin Board and on the web site). Posted handicaps with an L suffix, must be reduced to the maximum allowed, i.e. Ladies 46; Men 41 (white tees), 39 (silver tees).
Step 2 - modify the Posted Handicap using the event Handicap Allowance, identified on the Tournament Schedule to the right of the tournament name. (This number is the percentage of the Posted Handicap that is allowed for a given tournament; e.g. M90% means men use 90% of their Posted handicap). There is a conversion chart on Bulletin Board and web site that converts values.
Step 3 - adjust the result from Step2 for difference in Tee Course ratings as follows:
a) Men playing from White tees - no adjustment
b) Men playing from Silver Tees - subtract 3 strokes from the handicap calculated in Step 2.
c) Ladies playing in a mixed event (men & women)- add 2 strokes to the handicap calculated in Step 2.
d) Ladies playing in an all-ladies event -there is no adjustment.
Reporting Scores - Event and Handicap
During a round, each player enters his/her Gross Score for every hole on the scorecard. The event is scored based on these scores. Submitting a valid scorecard (in the container on the Bulletin Board at Crab Meadow) reports your score for the event, but you still have to enter your score into the GHIN system for handicap purposes. Scores can be entered at the computer, in the Pro Shop at Crab Meadow or online at www.ghin.com
GHIN Reporting Guidelines
Each round reported to the GHIN system, must identify the following items: Date Played; Type- Home (Crab Meadow), Away or Tournament (the only Club rounds considered Tournament are those played to qualify or play in a Club Championship); Holes - 18 or 9; Course name/location; ESC score (see below).
Equitable Stroke Control (ESC)
When entering your scores into the GHIN system you must adhere to a set of rules called Equitable Stroke Control (ESC) which provides a maximum allowable score on a hole based on your posted handicap.
If your posted handicap is max allowable hole score
9 or less Double Bogey
10 to 19 7
20 to 29 8
30 to 39 9
40 and above 10
When reporting scores for handicap purposes, if there are any holes in which the score exceeds the (ESC) limit for your handicap, you must adjust your reported score to agree with the table value.
Uncompleted Holes and Incomplete Rounds
a) Uncompleted Hole
If a player does not finish a hole or is conceded a stroke, record the most likely score for handicap purposes. A most likely score is the number of strokes already taken, plus in the player's best judgment, the number of strokes needed to complete the hole from that point more than half the time.
b) Incomplete Round
For rounds with 7 to 12 holes played post a nine hole score and for rounds with 13 or more holes played, post an 18 hole score. The un-played holes should be scored with a value of Par + number of handicap strokes that are allotted for the holes.
Example: Unplayed hole Par= 4, Handicap Allocation = 2
Score entered = 4 + 2= 6
What Scores must be reported
Members are required to report scores, using Equitable Stroke Control, for all rounds played on USGA rated courses when play is in-season at the course being played. The only exceptions are unaccompanied rounds and rounds not played in compliance with the rules of golf, e.g., alternate shot or scramble, etc. During our off-season, a member who plays golf in another area of the country where the Ghin system is active at the time, must report those scores.
Pace of Play
1-Play "ready golf" - if you get to the next tee and you are ready to hit, don't wait for everyone to arrive- hit your shot.
2 -Plan your shot before you get to your ball. Determine your yardage and make your club selection before it is your turn to play.
3 -Keep your pre and post shot routines short. Try to take no more than one practice swing, then set up to the ball and play your shot. Most importantly, be ready to hit when it is your turn. After hitting, start moving toward your next shot promptly.
4 -Use Cart Buddy System- Don’t wait in the cart while your cart-mate hits and then drive to your ball. Get out and walk to your ball and be ready to play when it is your turn and then let your cart mate pick you up. Or, drive to your ball after you drop your cart mate off and then pick him or her up after you hit.
5 -At the putting green- You can usually line up your putt while others are putting, without disturbing them. Leave your clubs on the side of the putting green closest to the next tee, and leave the green promptly after holing out. Wait until you arrive at the next tee to record your score.
6 -Follow the flight of all tee shots, not just your own. Once in the fairway, help others look for their ball if you already know the location of yours. Volunteer to fill in a divot or rake a bunker for another player, if needed. Be ready to attend the flagstick for others.
7 -Your correct position on the course is immediately behind the group in front of you. If you are consistently not able to keep up and a gap opens in front of you, invite the group behind you to play through, independent of the number of players in that group.
Useful web sites
GHIN Site for reporting scores - http://www.ghin.com/
USGA Rules - http://www.usga.org/Rules
USGA Handicap Site http://www.usga.org/handicapping.html